Recognised as the most functional financial management systems available today, SunAccount consists of a fully integrated ledger system, a fixed asset register, an allocations module and a multi-currency and time recording module.

As with all SunSystems modules SunAccount Ledger Accounting boasts a range of unique features designed to give a head start to companies seeking optimum efficiency and control.

The systems revolutionary combined ledger design ensures that all accounts are always up to date and in balance. Common sense tells us that one of the most crucial elements in interpreting information once you've got it is how old it is. It's no good basing complex business decisions on information that is out of date yet surprisingly many accounting systems can only guarantee that all data is current after an end of day batch update between various modules.

Reports or inquiries on SunAccount data will always reflect the true current position ensuring timely reporting and a sound basis for decision making. Furthermore, the single ledger structure actually reduces the number of transactions required saving time and reducing the chances of error.

SunAccount can be configured to provide access for both posting and reporting to whatever range of periods may be appropriate for your organisation. Not only does this deliver the benefit of simplifying month and year end processing by reducing the number of adjustments that may have to be made, but day to day processes such as the handling of prepayments and accruals are greatly simplified saving valuable time.

When a period or year is closed SunAccount offers the option to write completed transactions to an on-line archive file rather than simply either leaving them on the ledger or worse still merely deleting them. This archive file is then available at any time should reports or inquiries on that information be needed. With all transactions available on-line, SunAccount’s reporting capabilities are incomparably comprehensive. All reports and inquiries allow selection of which of this information should be searched making processing them as fast and simple as possible.

With a total of ten budget ledgers each of which may be defined to precisely reflect your requirements, SunAccount’s budgetary control facilities are second to none. Each budget file can run over as many years as needed and features almost exactly the same functionality as the actual ledger. This provision of unprecedented levels of flexibility in the input, inquiry and reporting of budgetary information confirms SunAccount as the preferred choice for budget holders needing comprehensive analysis capabilities.

· Flexible Journal Listing

· Flexible Account Listing

· Trial Balance by Day/Week/Period

· Comprehensive Tax Reporting

· Current/Future/Prior Periods/Quarters/Years

· User Specified Matrix Reporting

· Automatic Consolidations

· Ad Hoc Reports

· Aged Debtors/Creditors by Account/Name/Analysis/Balance/Credit Level

· Cash Allocation by Date/Reference/Value

· Payment Forecasting

· Check Production or Bank Transfer

· User Specified Project Analysis

· Expenditure and Profitability Reporting by Project

· Budget and Prior Performance Comparisons

· Unlimited Project Duration

· Ten Budget Ledgers

· Flexible Budget Comparisons

· Budgets Extend Over Years

· Extensive Budget Creation Facilities

The pace of current technological change may help today’s business enterprise, offering improved production processes and increasingly sophisticated machinery, however it also creates fresh demands on the software managing these new assets. Available either as a stand alone module or fully integrated with the rest of SunSystems, the Fixed Asset Register manages all assets regardless of their complexity.

Depreciation techniques vary enormously depending on the type of company, what sort of assets it has and indeed on the country in which it is based. Ensuring effective control of a companies assets therefore requires software flexible enough to meet a range of diverse requirements with a single solution. SunSystems Asset Register provides up to ten different depreciation methods for each asset, each of which may be rule or table based and applied automatically or manually.

Tracking the evolution of an asset through its life can be a major headache with enhancements, part disposals and divided locations all needing to be accounted for. SunSystems Asset Register features a unique Asset Diary system allowing clients to track every aspect, both monetary and otherwise, in the acquisition and life cycle of all capital assets.

Most asset management systems are designed to provide the reports required to satisfy legal requirements. However, as a key element of the companies financial management system, these standard reports need to be supplemented by more flexible status and management reports. Through a range of both standard and customisable reports, combined with its’ legendary analysis capability, SunSystems meets the most stringent requirements, even combining data from other modules in the system.

With depreciation methods varying from country to country, any organisation wishing to control and consolidate assets to reflect their international structure needs a flexible and fully multi currency asset register. With the addition of the multi currency module, SunSystems can value and depreciate assets separately in local and corporate currencies and as well as local and corporate depreciation methods, with separate book value and asset life.

· Two Currencies for Each Asset

· Dual Currency Asset Value and Life

· Depreciate Separately for Each Currency

· Range of International Depreciation Methods

· Diary System for Enhancements, Disposals and Part Disposals

· User Defined Transaction Types

· On-line Ledger Update

· Over Sixty Characters of Asset Coding

· Up to Ten Budget Ledgers

· Use for Budgeting or Forecasting and Taxation Values

· Ledgers Depreciated by Different Methods

· Flexible Budget Comparisons

· Asset Register

· Status, Listing and Journal Reports

· Full Audit Reports

· SunAccount Report Writers Available to Combine Ledger Data

· Automatic or Manual

· Multiple Depreciation Methods

· Table Driven Depreciation

· Automatic Department Allocation

Managing the diverse financial elements of a modern business is a complicated process. Competitive pressures demand that both revenue and expenses be analysed across a range of dimensions from products to projects. SunSystems Corporate Allocations Module automates and therefore simplifies the allocation of costs and charges in such complex environments.

Different costs and revenues will invariably need to be split in different ways. For example overhead costs may be charged to different departments according to their floor space whereas an inter-company interest charge may be a specific percentage on a given current account balance. Corporate Allocations supports both apportioned and fixed percentage allocations as well as fixed amounts like management charges.

Many allocation systems struggle with the splitting of costs and charges between different ledgers and companies. However with SunSystems Corporate Allocations Module inter-company processing is fully supported. Allocations and charges can be made across entities with transfer files automatically produced for distribution to remote locations. This greatly simplifies the maintenance of accounting systems by ensuring the automatic generation of balancing entries in the inter-company control account.

Systems capable of controlling and managing sophisticated allocation functions are often unwieldy and time consuming to set up and maintain. SunSystems simplifies the whole process by using a series of uncomplicated data entry forms to define the structure of each allocation. Furthermore each allocation may have a number of steps combining any or all of the available allocation or charging methods. Each of these steps may be re -employed by other allocation routines saving time in both setting up and maintaining the system.

A complex allocation routine is likely to generate a number of postings which may well affect disparate ledgers and companies. In such situations the importance of user control over the whole process cannot be understated. SunSystems allows the user to control when each of these postings takes place. You may choose for all transactions to be processed immediately after each step of the procedure or at the end of the run. Alternatively the system will either generate a transfer file for subsequent batch posting or simply generate a report to allow checking of the results before they are committed.

· Apportionment by any Statistical or Financial Data in Ledger or Budget

· Fixed Percentage Apportionment

· Fixed Amount Apportionment

· Option to Allocate on Achieving Threshold

· All Allocation Techniques Available

· Generate Charges Based on Transaction Data

· Interest Calculation Based on Account Balances

· Fixed Charges for Management Fees etc.

· Generate Actuals or Budgets

· Multi-Company Posting

· Inter-Company Posting

· Automatic Currency Translation

· Real Time Posting at End of Run

· Real Time with Reallocation of Intermediate Calculations

· Batch Posting Generating an Import File

· Report Only Option for Validation

· SunAccount Report Writers Available to Combine Ledger Data

· Report of Allocations Made

· Allocation Definition Report

· Account and Journal Listing Reports

One of the most challenging complexities of the international marketplace is the management of multi-currency transactions. Understanding the effects of this international dimension of your business on the bottom line is of paramount importance. Fully integrated with all SunSystems modules, the multi-currency system provides unprecedented control in currency handling.

Currency management involves more than merely specifying another amount and a rate. Rates themselves vary according to the date and even the type of account and different currencies may have different numbers of digits after the decimal point. SunSystems can handle all known currencies, values of up to fifteen digits and a variety of revaluation methods. Transactions are automatically converted on entry according to either a spot rate or by reference to tables which even allow for different rates for different classes of account.

Any multi-currency module can only ever be as good as its conversion, translation and revaluation routines. SunSystems simplifies these processes and saves time by identifying gains or losses resulting from multi-currency cash allocations and posting them to specified accounts. Furthermore, revaluation to revised currency rates may be applied to all or part of a ledger and features a report only option to ensure that control of these values remains firmly with the user.

SunSystems flexibility in being able to effectively and precisely manage transactions in an unlimited number of currencies in each account, requires comprehensive reporting to intelligently track and control your overall financial position. With a range of actual and reporting rates available for selection, SunSystems provides movement and balance analysis by currency as well as profit and loss and balance sheets, allowing trading and exposure reporting.

The translational facilities available in this module lend themselves to more than currency handling. As a time conversion system it offers multiple rates, project costing and budget comparisons, with combined time and cost reporting and booking to save labour and inaccuracies. Furthermore this conversion module also allows companies to monitor and control financial values against any other type of quantity, from barrels of oil to packets of soap powder.

· Average, Closing or Spot Rate

· Conversion Rate Lookup

· Conversion Rates up to Nine Decimals

· Currency 0, 1, 2 or 3 Decimals

· Report in Base Currency or Other Amount

· Gain, Loss or Exposure by Currency

· Multi-Currency P&L and Balance Sheet

· Consolidated Reports

· Aged Debtor Reports

· Aged Creditor Reports

· Debtor and Client Statements

· Creditor Remittances

· All Accounts Multi-Currency

· Unlimited Number of Currencies Per Account

· Settlement and Unrealised Gain and Loss

· Selective Revaluation

· Unlimited Number of Time Rates

· Costs Revalued on Change of Rate

· Department, Project and Job Analysis

· Other Quantities may be Recorded

SunBusiness covers the complete spectrum of applications required to increase the productivity of your order administration, distribution and inventory operations. The suite consists of sales and purchase order processing, including invoicing and a purchase invoice register, together with an inventory control system.

The high level of integration between modules within the SunBusiness range enable us to deliver an extensive set of features that are available from all of the constituent modules over and above the functionality specific to each area. Taken together they provide the potential to lower internal costs and improve customer service whilst delivering better sales management information to enable your organisation to react to changing market conditions.

As with all SunSystems solutions SunBusiness offers unparalleled analysis capabilities. Information is only useful if it reflects your business and each of the modules in this suite allows you to create and apply a virtually limitless selection of user defined codes to any customer / supplier, product or transaction. This ability to customise processes and information to closely match you operation has the dual benefit of making the system easier to use whilst laying the foundations for powerful and meaningful reporting.

Each module in SunBusiness has a variety of report generators from standard listings to comprehensive user defined reports enabling you to use any of the available analysis parameters. Each of these easy to use reporting mechanisms opens up the database of information already created in SunBusiness. By providing timely access to crucial operational data organisations gain competitive edge by being better able to understand and forecast demand on products and services.

One of the biggest barriers to improving efficiency and productivity can be the problem of providing immediate on-line access to information when all the relevant data may not be to hand. SunBusiness has solved this problem through the implementation of a unique transaction tracking inquiry function. Users may begin an inquiry by referencing either the product, the customer or supplier, or the order itself and then look at various aspects of it by simple point and click navigation. This makes accessing information faster leaving staff free to focus on their current workload rather than spending time managing orders that are already on the system.

The SunSystems Document Definition function delivers complete freedom over the layout and content of any documents produced by SunBusiness. Each document holds only the information required laid out clearly and efficiently in the way that you want. Not only does this make life easier for both customer and suppliers but also for the user as they need use only one programme to specify all documentation from quotations to dispatch notes. The functionality of this programme is rich enough to meet all the requirements of global tax reporting. As well as managing the complexities of European tax legislation, SunSystems is flexible enough to deliver solutions in regions with diverse regulations from Latin America to Russia.

In keeping with the original design concepts underpinning SunSystems, each of the SunBusiness modules supports full multi-currency processing. The production of correspondence not only in the language of your supplier or customer but in their own currency as well will reduce communication problems whilst placing no extra overhead on your staff. As with SunAccount currency translation is automatically performed against pre-defned tables saving the trouble of identifying and keying the relevant rate.

Many items on an order or invoice, such as ad hoc charges and deductions, taxation or freight costs, cannot simply be selected from a list of items as they are likely to be dependent on the contents of the order. SunBusiness streamlines the input of such non-standard items by using other components of the order such as the price, quantity, discount, as part of a calculation process. With up to eight such calculations for each line, the number of keystrokes required for a given transaction can be greatly reduced. It is even possible to define calculations to be dependent on individual inventory items providing the flexibility to pre-define and therefore largely automate the entry of virtually any order regardless of its content.

The generation of orders, invoices and credit notes has important financial implications. To ensure an accurate picture of a company’s position, the transfer of information from order processing and inventory systems must be efficient and secure whilst retaining relevant analysis. The SunSystems Ledger Interface mechanism allows you to define precisely which information is passed to SunAccount for each transaction type as well as how those transactions are to be consolidated prior to import to prevent the ledgers from becoming too cluttered. Data to be passed to SunAccount may include conditional or pre-defined account codes as well as any of the myriad references or descriptions within SunBusiness.